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NEPN/NSBA Code: IKE MSAD #37 POLICY Promotion and Retention of
Students
The MSAD #37 administration and staff will strive to create a positive atmosphere toward learning whereby a student may progress through school according to his/her own individual needs and ability. In situations where there is doubt as to whether to promote, retain, place, or return a student to a former grade, the teacher shall consult with the school Principal. Consideration will be given to a student’s record of accomplishment which will be the major criteria for advancement. In cases of potential retention, the teacher shall notify the parents/guardians in writing of such possibility by the end of the second ranking period, or following that when such need is identified. A copy of the letter shall be placed in the student’s permanent record folder. A conference with parents/guardians and anyone they might invite to attend will be arranged by the teacher involved. Students who are unable to earn promotion by accomplishment will be retained in their current grade except where there are extenuating circumstances. APPEALS |
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A. |
Parents/guardians may request an appeals hearing with regard to decisions made by teachers to retain, place, return to former grade, or promote students. This request should be in writing and should explain in reasonable detail a basis for the appeal. The request should be addressed to the Superintendent no later than July 15. |
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B. |
The Superintendent shall research the situation and meet with the parents/ guardians for the purpose of exchanging information. The Superintendent’s role at this point is advisory in nature. |
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C. |
A hearing with the parents/guardians will be scheduled with an Appeals Committee. The Committee shall include: 1) the Superintendent; 2) the Director of Special Education; 3) a teacher of the same grade as the student from another school; 4) a teacher of a different grade from another school; and 5) a Principal from another school. |
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D. |
The Appeals Committee will review all of the relevant documentation concerning the student involved. The Appeals Committee may request additional information relevant to the appeals process. The Appeals Committee will also hear from the parents/guardians and from the student’s teacher(s) and Principal. |
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E. |
The Appeals Committee shall make its decision no later than August 15. |
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Legal Reference: Adopted: October 31, 1990 |
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